Business Tools for Current Suppliers
Already a USPS supplier? Listed below are all of the USPS business tools existing suppliers use for reporting or submitting documents, invoices or proposals. Each system has a link to enter the application and information about each system and its capabilities. All systems are password protected. Please contact your system administrator or your USPS representative for an invitation to access each applicable system.
Supply Chain Relationship Management System (SCRMS)
SCRMS is an integrated tool for common business functions, such as supplier registration, subcontract reporting, and supply chain performance management.
SCRMS Modules
- Supplier Performance Management/Scorecard:
Provides a collaborative methodology for all stakeholders (SM team members, IBPs and suppliers) to document agreed upon performance metrics, targets and scores to achieve maximum supply chain management integration and performance improvement.
- Subcontract Reporting:
Provides an automated platform for contracting officers to enter subcontracting plans, suppliers to submit quarterly subcontract reports, and USPS Supplier Management professionals to review and approve. For more information regarding subcontract reporting requirements, please visit the Supplier Diversity page.
- Supplier Profile Management:
Used in conjunction with the Supplier Performance Management/Scorecard and Subcontract reporting modules, enables suppliers to monitor, edit and update their company profile information, including their various contact points.
- Supplier Sustainability Reporting:
Provides semi-annual reporting for suppliers who provide sustainable products or services.
Training guides for suppliers:
Need help? Email SCRMS@usps.gov
Electronic Invoicing (eInvoice)
The eInvoice system automates the invoice certification and payment process for the Postal Service.
The eInvoice system is a collaborative application enabling secure transactions between the Postal Service and its suppliers. Suppliers can submit invoices and monitor the invoice payment progress. The contracting officer (CO), contracting officer representatives (COR), and Accounting Services Centers (ASC) perform the invoice certification and receiving function.
USPS iSupplier training materials:
- Standard Work Instructions (SWI)
- Create iSupplier Account
- Login to iSupplier
- View Purchase Order
- Create Invoice with Attachment
- View Invoice and Payment
- Deactivate Users
- Add or Modify Users
- Cancel Returned Invoice
- Submit a Credit Memo
Need help? Email eInvoice@usps.gov.
eSourcing
The USPS eSourcing solution standardizes, automates, and streamlines the processes for sourcing supplies, services, equipment, transportation and facilities.
eSourcing Supplier Registration
As a supplier if you would like to register for eSourcing, please visit the Supplier Registration Information site and follow all steps as directed.
- eRFx
eRFx is an electronic solicitation process for posting such actions as Requests for Information (RFI), Requests for Proposal (RFP), and Requests for Quotation (RFQ). Purchase teams can receive and respond to supplier questions, receive proposals, evaluate offers collaboratively, and post awards.
- Reverse Auction
This tool allows suppliers to submit pricing information in a real-time, dynamic bidding environment.
- Optimization
Optimization allows suppliers to submit offers in areas where their competitive strengths reside and where they can provide the best value to the Postal Service. The tool then performs real-time analysis of all buyer and supplier elements to determine the optimal allocation of business among suppliers.
Training guides for suppliers:
- USPS Coupa Supplier Registration Guide
- Sourcing Event Guide for Suppliers
- Accessing Sourcing Events Guide for Suppliers
Need help? Email eSourcing@usps.gov
eBuyPlus
The eBuyPlus portal allows suppliers who have an eBuyPlus or eSourcing account to update their profiles, add and update important information pertaining to their company, and more.*
- Supplier Catalog Management:
Allows suppliers who offer products via eBuyPlus catalogs to upload, update and maintain their catalog offering.
* Please be aware that creating an account in the eBuyPlus/Coupa portal does not equate to being onboarded to sell any items or services to the USPS. Furthermore, creating an account does not infer a catalog/contract with USPS even if you have an established relationship with the Postal Service. Reach out to your contracting officer for information.
Need help? Email eBuyPlusSupplier@usps.gov