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Supplying Principles and Practices > USPS Supplying Practices Process Step 2: Evaluate Sources USPS Supplying Practices Process Step 2: Evaluate Sources USPS Supplying Practices Process Step 2: Evaluate Sources Develop Purchase Plan and Best Value Parameters Best Value Preliminary Sourcing Strategy Components of a Purchase Plan Other Topics Considered Start Request for Proposals (RFP) Development Request for Proposals (RFP) Statement of Objectives (SOO) Statement of Work (SOW) Performance Work Statement (PWS) Specifications Product Descriptions Other Topics Considered Update/Refine Total Cost of Ownership (TCO) Analysis Other Topics Considered Formulate Project Budget and Request Funding Budget Request Funding Supply Chain Management (SCM) Impact Other Topics Considered Perform Value Chain Mapping and Analysis Importance of Value Chain Mapping and Analysis Constructing a Value Chain Map Activity-Based Costing (ABC) Key Performance Indicators Involve Suppliers in Planning Identification of the Right Suppliers Communication Purchase/SCM Team Project-Level Expertise Well-Documented and Understood Guidelines Other Topics Considered Conduct Should-Cost Analysis When to Conduct Sources for Analysis Possible Results Components of a Should-Cost Analysis Other Topics Considered Conduct Spend Analysis Spend Analysis Process Define and Extract Data Review Item Purchase History Validation Refine and Classify Analyze Data Identify Opportunities Other Topics Considered Perform Switching-Cost Analysis Types of Switching Costs Questions for Consideration Determine Extent of Competition Market Surveillance Competitive Purchases Noncompetitive Purchases Other Topics Considered Develop Life Cycle Support Plan Component Categories and Supporting Elements Life Cycle Management Team Life Cycle Phases Concept Development Phase Planning and Specification Phase Purchase Phase Production and Deployment Phase Operations (Use) and Support Phase Relocation and Disposal Phase Relocation Disposal Other Topics Considered Clauses & Provisions Develop Preliminary Investment Recovery Plan Identify Surplus Supplier Responsibilities Make Preliminary Decision Recycle (Scrap) Reallocate (Relocate and Redeploy) Resell Remarket (Resell to the Supplier) Return Remanufacture Remove Quadrant Approach Quadrant I: Noncore/Customized Purchases Quadrant II: Core/Customized Purchases Quadrant III: Noncore/Standard Purchases Quadrant IV: Core/Standard Purchases Other Topics Considered Clauses & Provisions Purchase From Mandatory Sources Javits-Wagner-O'Day Act (41 U.S.C. 46-48c) Randolph-Sheppard Act (20 U.S.C. 107 et seq.) Defense Energy Support Center (DESC) Other Topics Considered Clarify Data Rights and Intellectual Property Issues The Postal Service's Motivation on Data Rights and Intellectual Property Defining Data Rights and Intellectual Property Technical Data Rights Computer Software Rights Special Works Existing Works Patent Rights Indemnity Limited and Restricted Rights Royalties and License Fees Repair Parts Professional Services Purchase/SCM Team Consider Auctions Forward Auction Reverse Auctions Postal Service Benefits State of the Marketplace Number of Qualified Suppliers Commodity Product Buyer's Important to Potential Suppliers Excess Capacity in Industry Price Flexibility Award Supplier Perspective Auction Services and Technology Key Considerations Quadrant Approach Quadrant I: Custom/Noncore Purchase Quadrant II: Custom/Core Purchase Quadrant III: Standard/Noncore Purchase Quadrant IV: Standard/Core Purchase Other Topics Considered Consider Performance-Based Contracting Arrangements Appropriate Circumstances for Use of Performance-Based Contracts Different Types of Performance-Based Contracts Key Elements of Performance-Based Contracts Indicators and Performance Measures Incentives Quality Assurance Plan (QAP) and Examination Considerations for Using a Performance-Based Contract Quadrant Approach Quadrant I: Custom/Noncore Purchase Quadrant II: Custom/Core Purchase Quadrant III: Standard/Noncore Purchase Quadrant IV: Standard/Core Purchase Other Topics Considered Determine Need for Progress or Advance Payment Advance Payments Progress Payments Other Topics Considered Select Contract Type Contract Selection Factors Contract Types Firm-Fixed-Price Contract Fixed-Price Incentive Contract Fixed-Price Contract with Economic Price Adjustment Cost-Reimbursement Contracts Cost-Plus-Incentive-Fee Contract Cost-Plus-Fixed-Fee Contract Cost-Plus-Award-Fee Contract Provision Clauses Time-and-Materials Contracts Indefinite-Delivery Contracts Performance-Based Contracts Letter Contracts Ordering Agreements Other Topics Considered Consider Use of Renewals and Options Renewals Options Consideration of Options Options in Solicitation-Related and Contractual Documents Other Topics Considered Develop and Finalize Sourcing Strategy Select a Sourcing Type Multiple Sourcing Single Sourcing Sole Sourcing Sourcing Strategy Other Topics Considered Define Supplier Diversity Objectives Definitions Supplier Diversity Objectives Supporting Supplier Diversity Management Involvement Communication/Outreach Sourcing Considerations Subcontracting Training and Development Tracking Progress Performance Indicators Recognition Other Topics Considered Prequalify Suppliers Evaluation Factors Past Performance Supplier Capability Preliminary Prequalification Survey Selecting Suppliers Notification Reassessment Define Contract Management Metrics Measurable Performance Elements Aspects of Performance Metrics Risk Management Sources for Metrics Metrics Design Defining the Baseline Other Topics Considered Review and Finalize Request for Proposals (RFP) Types of Proposals Presolicitation Workshops Verify Available Resources Draft Request for Proposals (RFP) Review Contract Types Approval Authorities Actions Exceeding a Contracting Officer's Delegated Authority Other Topics Considered Form Proposal Evaluation Team Identification of Proposal Evaluation Team Member Skills Identifying and Selecting Members Identifying and Selecting Functions Other Topics Considered Develop Proposal Evaluation Strategy Best Value Definition Proposal Evaluation Factors Proposal Evaluation Process Quadrant Approach Quadrant I: Custom/Noncore Purchase Quadrant II: Custom/Core Purchase Quadrant III: Standard/Noncore Purchase Quadrant IV: Standard/Core Purchase Other Topics Considered Issue Request for Proposals (RFP) and Publicize Requirements Publicizing Requirements Availability of the Request for Proposals (RFP) Government-wide Point of Entry (GPE) Other Media Presolicitation Notices Preproposal Conference Other Topics Considered Conduct Reverse Auctions Where Appropriate Plan and Define Auction Requirements Determine Software Platform/Service Provider Communication and Training Conduct Auction Award Other Topics Considered Issue Amendments Amendment Content Validation and Verification Failure to Acknowledge Amendments Other Topics Considered Receive and Record Proposals Modification and Withdrawal Late Proposals and Modifications Other Topics Considered Implement Proposal Evaluation Strategy Proposal Evaluation Individual Evaluation Comparative Evaluation Communications with Potential Suppliers Other Topics Considered Assess Technology Implications Personnel Checking the Technology Implications Knowledge of the Postal Service Feasibility of the Supplier Solution Effect of the Solution on the Postal Service Viability of the Solution and Emerging Technology Other Topics Considered Perform Risk Analysis on Supplier Proposals Risk Analysis Objective Proposal Risks Identification Proposal Risk Assessment Risk Analysis Output Other Topics Considered Conduct Price/Cost Analysis Comparison of Competitive Offers Comparison with Regulated, Catalog, or Market Prices Comparison with Historical Prices Pricing Noncompetitive Offers Use of Independent Cost Estimates (ICEs) Cost Analysis Cost or Pricing Data Allowable Costs Reasonableness Allocable to the Contract Unallowable Costs Cost Realism Other Topics Considered Conduct Supplier Capability (Technical and Financial) Analysis Supplier Capability Technical Capabilities Financial Capabilities Review Core Processes Reference Checks Performance with Previous Partners Supplier Audit History Preaward Survey Analysis Assessing Subcontractors Other Topics Considered Evaluate Foreign and Domestic Proposals Domestic End Products End Products from Designated WTO GPA and FTA Countries Designated WTO GPA and FTA Countries WTO GPA and FTA Eligibility Thresholds Lease, Rental, and Lease-Purchase Contracts WTO GPA and FTA Service Exceptions Construction Materials Limitations Non-Available Products Other Topics Considered Hold Discussions Discussions Process Potential Points of Conflict Other Topics Considered Negotiate with Suppliers Negotiation Considerations Prepare for Negotiations Best Alternative to a Negotiated Agreement (BATNA) Conducting Negotiations Documenting Results Quadrant Approach Quadrant I: Noncore/Customized Purchases Quadrant II: Core/Customized Purchases Quadrant III: Noncore/Standard Purchases Quadrant IV: Core/Standard Purchases Other Topics Considered Subcontracting with Small, Minority, and Women Owned Business Subcontracting Plans Suppliers Use of Subcontractors Other Topics Considered Produce Contract Award Recommendation Other Topics Considered