6-5.3 Disposal Procedures

Follow these disposal procedures:

1. Records Stored Locally or On-Site. The records custodian or his or her designee will notify each Postal Service manager of his or her responsibility to dispose of records under his or her jurisdiction via a Records Disposal Notice. Specific disposal certification instructions are found on the notice.
2. Records Stored in Federal Record Centers. The storing FRC will notify the records custodian 90 days before the scheduled disposal date of records eligible for disposal. The records custodian or designee will provide a Records Disposal Notice to the responsible Postal Service manager to certify and return to the records custodian. The Records Disposal Notice must be returned within 30 days of receipt.
3. Electronic Records. Information technology (IT) is responsible for disposing of electronic records (including e-mails) that are stored in Postal Service systems repositories in accordance with Postal Service records controls schedules. The records custodian or Postal Service manager is responsible for forwarding all relevant Records Disposal Notices to IT for action.