A computer matching program is one that involves a computerized comparison of two sets of personal data, including two systems internal to the Postal Service or a comparison between the Postal Service’s data and data from another entity. If a data-sharing agreement requires the Postal Service or the partner organization to conduct a computer match of personal data, the parties must enter into a Computer Matching Agreement that meets special requirements in the Privacy Act. The Postal Service Data Integrity Board is responsible for the review and approval of all Postal Service computer matching activities. The Privacy and Records Management Office manages the approval process for Computer Matching Agreements and is available to opine on whether a program or initiative that involves the transfer or exchange and use of personal information triggers the requirements of the Privacy Act. Submit any proposals that involve the computer matching of personal data at least 6 months in advance of the anticipated starting date to allow time for review and publication requirements. See MI AS 350-2007-1, Computer Matching Programs, and 39 CFR 266.9 for more information.
