Whenever the Postal Service asks a customer, employee, or other individual to submit personal information to the Postal Service, the Postal Service must provide the individual with a privacy notice. A privacy notice is a clear and concise statement that explains, among other things, how the Postal Service intends to use the information that the individual is providing and to whom such information may be disclosed. Providing a privacy notice helps to ensure that the individual can make an informed decision regarding whether to provide personal information to the Postal Service. Privacy notices are essential for ensuring that the Postal Service is transparent to the individual with regard to its use of personal information and for maintaining compliance with federal laws. Such notices must be provided any time the Postal Service is collecting information from individuals, even if the information will not be maintained in connection with the individual’s name or personal identifier (i.e., anonymous information).
